A limited company incorporated in Hong Kong must appoint a company secretary who is residing in Hong Kong. Either an individual or a corporate body can act as the company secretary. However, a sole director cannot also act as a company secretary.
A company secretary is responsible for ensuring that the company works in compliance with the requirements of the Hong Kong Companies Ordinance. He/she must also maintain the statutory books and records of the firm. However, he/she is not responsible for maintaining accounting records.
Brooks Consulting offers the service of company secretary. Our company secretarial services ensure that your company works in full compliance with Hong Kong Companies Ordinance. |
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| Prerequisites for a Company Secretary |
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| According to Hong Kong Companies Ordinance, a company secretary should be |
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A Hong Kong resident (or) |
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A limited company registered in Hong Kong |
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| Duties of a Company Secretary |
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| The duties of a company secretary include the following: |
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Submit annual reports to Company Registry |
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File returns to Company Registry as and when any transactions such as allotment of shares, legal charge of asset, etc., occur. |
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Maintain the records of shareholders and directors |
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| As the limited company is given the privilege of limited liability, it is obliged to comply with the administrative requirements to disclose information to the public. This is essential in order to protect the pubic, including the bankers, business partners and employees to evaluate the credibility and potential of the company. The compliance of discloses rule also gives confidence to the management that they are acting in good faith. |
