It is an unique Identification Number allotted to an individual who is an existing director of a company or intends to be appointed as director of a company pursuant to section 153 & 154 of the Companies Act, 2013. DIN is also required under Limited Liability Partnership.
The concept of a Director Identification Number (DIN) was introduced for the first time with the insertion of Sections 266A to 266G of Companies (Amendment) Act, 2006, but now governed by Companies Act, 2013. As such, all the existing and intending Directors have to obtain DIN within the prescribed time-frame as notified. However, as per sec 155, No individual, who has already been allotted a Director Identification Number under section 154, shall apply for, obtain or possess another Director Identification Number.
Steps to apply DIN:
As per Rule 9(1) of the Companies (Appointment and Qualification Of Directors) Rules, 2014, every individual, who is to be appointed as director of a company shall make an application electronically in Form No. DIR-3, to the Central Government for the allotment of a Director Identification Number (DIN) alongwith such fees as provided in the Companies (Registration Offices and Fees) Rules, 2014.” Presently the fee for filing of DIR-3 is Rs. 500.
The applicant must follow the following procedure:
1. Offline e-Filing
E-Form DIR-3 has to follow the offline e-Filing process at MCA portal.
1. Supporting Documents
Attach the photograph and scanned copy of supporting documents. i.e. proof of identity, and proof of residence as per the guidelines. Physical documents are not required to submit at DIN cell.
Moreover, Income Tax PAN is mandatory for Indian nationals. In case of foreign nationals, passport number is a mandatory requirement. Along with the supporting documents, verification by the applicant for applying for allotment of Director Identification Number (DIN) as per form DIR-4 shall also be attached. This shall contain the Name, Father's name, date of birth, present address, text of declaration and physical signature of the applicant.
2. Digital Signature
The eForm shall have to be digitally signed by Applicant and also to be digitally signed by a Chartered Accountant or a Company Secretary or a Cost Accountant in whole- time practice or Secretary (who is member of ICSI) in whole time employment or director of the existing company, and shall be uploaded on MCA portal.
3. Fee Payment
Upon upload, Pay the fees for DIR-3 eForm. Only electronic payment of the fees shall be allowed (i.e. Netbanking / Credit Card / NEFT). No Challan payment will be accepted under procedure of DIN allotment.
The user is required to get himself / herself registered on the MCA Portal to obtain login id, Login to the MCA portal and click on 'eForm upload' link available under the 'eForms' tab for uploading the eForm DIR- 3. eForm DIR-3 will be processed only after the DIN application fee is paid.
4. Generation of DIN
Upon upload and successful payment, In case Form DIR-3 details have not been identified as potential duplicate, Approved DIN shall be generated and if the details have been identified as potential duplicate, Provisional DIN shall be generated.
5. Processing of DIR-3 Form
In case, DIR-3 is a potential duplicate, the MCA DIN cell will be examine the e Form DIR-3 and same shall be disposed of within one or two days.
Its very important to check that the following formalities are met at the time of incorporation, in the case of appointment of first directors of a company: