1. Minutes of decisions or resolutions
Whenever the directors of the company make any formal decisions at official meetings, they are recorded as the Minutes of decisions, with the ‘Resolve’ added before every such decision. There are different methods to record the resolution Minutes. The simplest way would be to just write down the resolutions. They may also include the mover and seconder of the proposition as well the manner of executing it. Though both forms of recording are acceptable, some advice that the first form should be used in general meetings while the second form be reserved for more critical Board meetings. Still this is not a rule that has been cast in stone. Some meetings involve small explanations on the need and urgency of a particular resolution. These can be accommodated in the last type of minute recording where these recitals are affixed before the resolutions themselves.
It is inadvisable and a step fraught with risk to record the discussions which led to adoption of specific resolutions or decisions. It is a more sensible method to stick with the accepted resolutions and decisions and the name of the people who proposed and seconded them. These rules also apply to certain special events such as when the Chairman carries through or rules on motions.
Time is of the essence in matters regarding the minutes of the decisions or resolutions and thus should be drafted and recorded immediately after the meetings are wrapped up.